Privacy Policy – Parliamentary and Constituency office of Zarah Sultana

 

1. DATA CONTROLLER’S CONTACT DETAILS 

Name: Zarah Sultana 

Address: House of Commons, London, SW1A 0AA

Phone Number: 0207 219 8079

E-mail: zarah.sultana.mp@parliament.uk

2. THE TYPE OF PERSONAL INFORMATION WE COLLECT

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example: name, address and contact details)
  • Special category data (for example: political affiliation, disability, religion, criminal record)

3. HOW WE GET THE PERSONAL INFORMATION AND WHY WE HAVE IT

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • Soliciting Zarah Sultana MP for personal casework assistance
  • Seeking the opinion of Zarah Sultana MP on national policy matters
  • Seeking the opinion of Zarah Sultana MP on party political matters
  • Seeking updates on Zarah Sultana MP’s work
  • Advising Zarah Sultana MP of events
  • Passing comment on the work of Zarah Sultana MP
  • Seeking employment

We also receive personal information indirectly, from the following sources in the following scenarios:

  • From a third-party, such as a governmental department, who we have solicited information from
  • From a third-party, such as a legal firm, who have solicited Zarah Sultana MP on your behalf

We use the information that you have given us in order to:

  • Complete casework on your behalf
  • Reply to your correspondence

We may share this information with third-parties in order to assist you but will always seek your consent to do so. Where we deem there to be a safeguarding concern, consent may not be sought or required. Such third-parties include but are not limited to

  • Governmental departments
  • Local authorities
  • Public bodies
  • Private companies
  • Public companies

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are: 

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting zarah.sultana.mp@parliament.uk

(b) We need it to perform a public task.

(c) We have a legitimate interest.

(d) We have a contractual obligation.

Further to the above, the lawful bases we rely on for the processing of special category data are:

(a) There is a substantial public interest.

(b) Your consent. You are able to remove your consent at any time. You can do this by contacting zarah.sultana.mp@parliament.uk

(c) For employment purposes.

4. HOW WE STORE YOUR PERSONAL INFORMATION

Your information is securely stored.

We keep personal and special category data for 2 years after it has been last used. We will then dispose of your information from our mailboxes and online software.

5. YOUR DATA PROTECTION RIGHTS

Under data protection law, you have rights including:

Your right of access – You have the right to ask us for copies of your personal information.

Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.

Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your right to object to processing – You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us using the following details if you wish to make a request:

Address: House of Commons, London, SW1A 0AA

Phone Number: 0207 219 8079

E-mail: zarah.sultana.mp@parliament.uk

     6. HOW TO COMPLAIN

    If you have any concerns about our use of your personal information, you can make a complaint to us at:

    Address: House of Commons, London, SW1A 0AA

    Phone Number: 0207 219 8079

    E-mail: zarah.sultana.mp@parliament.uk 

    You can also complain to the ICO if you are unhappy with how we have used your data.

    The ICO’s address:       

    Information Commissioner’s Office

    Wycliffe House

    Water Lane

    Wilmslow

    Cheshire

    SK9 5AF

    Helpline number: 0303 123 1113

    ICO website: https://www.ico.org.uk

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